There are many reasons why you may decide to move offices. It could be that your organization is growing and needs more space, your office may have some issues, or you need to attract new clients in a different area. Sometimes, it may even be to boost employee productivity and ensure their well-being. According to Small Business Trends, 68% of your workers could benefit from office relocation.
However, while moving offices may be a good idea, it’s not an easy task. There are so many things to consider — sorting heavy equipment and office supplies, meeting up with deadlines and tasks, etc.
Nevertheless, you’ve made the best choice for your business, and there’s no turning back now. The question is, how can you get around it efficiently? There are numerous tips and best practices you can follow to make your relocation much easier than you’ve anticipated. We’ll show you.
7 Tips for a Seamless Office Relocation
Woman moving a sofa in a new home
Here’s how to move your office without hassles:
It’s almost impossible to do a seamless office relocation in a hurry. Making the big move requires thorough planning and adequate preparation; otherwise, it gets more complicated than you can handle. So, start planning for your office change when you secure the new place.
Start by having a timeline within which you must complete your relocation. Then, divide all the tasks into smaller duties with deadlines that suit your timeline. Also have a budget, relocation checklist and floor plan for the new premises. Don’t forget to let your customers and vendors know that you’re moving early enough too.
Involve Your Employees and Assign Tasks
Don’t try to be a hero by making all the planning and relocation moves. You have a team, and now is the best time to leverage that. So, ensure that you involve everyone by giving each employee a specific task to carry out.
Apart from making the work easier and faster, allocating responsibilities to your staff makes them feel valued. For the best results, assign duties based on each employee’s strengths and skillsets. You can assign team leads or project managers to oversee the process.
Protect Your Data
Too many activities go on simultaneously when moving your office. As such, it’s pretty easy for essential documents and data to get missing during the process. You can avoid such a situation by backing up your data. That way, even if something gets away, you can always retrieve it.
Declutter Your Office
If there are items you wouldn’t need any longer, now is the time to dispose of them. You can dispose of old items through clearance sales or donations. These include old furniture, telephones, and electronics.
Decluttering your space lessens the load you’ll have to deal with. It also ensures that you don’t carry unnecessary items to your new office.
Hire Professional Movers
While your staff may sort out various aspects of your office relocation, you need movers to pack and unpack. There’s no compromise on this one. Moving companies have the expertise and resources to ensure that your items are safe in transit. They make your relocation seamless and give you more time to focus on other operations.
Contemporary interior meeting room design
While moving, it’s natural to focus more on where you’re going to than what you’re leaving behind. However, this isn’t the correct approach to office relocation. It would be best to vacate your old office in as good a condition as possible.
Apart from being a responsible action, a vacate clean ensures that you don’t lose your bond money, if any. As a business, a good brand perception should always be a priority for you.
Vacate cleaning leaves a positive impression of your company on your previous property owner and converts them to brand ambassadors. Be sure to hire professional vacate cleaning service providers for the best results. Your cleaning company will also do an amazing job ensuring that your new office is safe and tidy to occupy.
Are you preparing to change your office location? No worries. Our comprehensive office moving guide above is all you need for a hassle-free relocation process. Ensure that you follow every step religiously, and you’re good to go.
If you’re on the lookout for professional vacate cleaners, we’ve got you too. Our expert cleaners at Mackay Office Cleaning will leave your old office looking as good as new. For your new office, leave all your commercial cleaning worries to us. We sure know how to make a good impression.